What time is each event?

PTO Today Live runs from 9 a.m. to 2 p.m.

What time is setup?

Setup is the day before the event from 4 p.m. to 6 p.m. or the day of the event from 7 a.m. to 8:30 a.m.

How do I register as an exhibitor?

Register here and follow instructions. Space is not considered confirmed or guaranteed until full payment is received and you have received a confirmation email.

What type of space is available and how much does it cost?

We offer traditional booth space as well as our tabletop option, which is available exclusively for Arts & Enrichment and nonprofit organizations.

 

$995 for a standard booth

 

$1,195 for a premium/corner booth

 

$1,490 for a double standard booth

 

$2,300 for a double premium booth

 

$295 to $400 for a tabletop (nonprofit and A&E organizations only) based on event location

What is included in my booth space?

One standard 8′ deep x 10′ wide space

8′ high backdrop

3′ high side drape booth divider

One 6′ x 2.5′ clothed and skirted table

Two chairs

One wastebasket

One standard company sign

Up to 4 exhibitor badges

What is the difference between a standard and premium booth?

The difference between a standard and premium booth is the positioning of the booth (the size is the same). A premium booth is located on the end of a row, whereas a standard unit is located in the middle of a row between two other exhibitors. A premium booth is a corner unit so your display will receive two sides of visibility.

What is NOT included in my booth space?

Electricity

Internet service

Carpeting

Extra tables, chairs, etc.

These can be purchased through the venue and decorator by downloading the order form in our exhibitor kit or brought in from your own supply.

 

What is a tabletop space?

A tabletop space is the top of a standard banquet table that can be reserved for flyers, brochures, and other displays. Tabletop displays are exclusively reserved for Arts & Enrichment companies and nonprofit organizations only. Tabletop space is not a full 8′ x 10′ space and is typically positioned in the rear of the hall.

Can anyone rent a tabletop space?

No. Tabletop spaces are exclusively for companies whose programs are meant to enrich the school curriculum or companies who have nonprofit status. Fundraising, school supply, playground, home demonstration companies, etc. are not eligible to reserve tabletop space. Exceptions will not be made.

What is included in a tabletop space?

One 6′ x 2.5′ clothed and skirted table

Two chairs

One wastebasket

One standard company sign

Up to 2 exhibitor badges

If I reserve a tabletop space, can I order electricity?

Yes. Electricity is available for an additional fee and can be purchased through the venue.

What can I expect for attendance?

Each event will draw hundreds of newly elected K-8 school parent group leaders and booster clubs from the surrounding region. These leaders are the key decisionmakers for things such as fundraising, arts & enrichment events, playground/school grounds renovations, teacher appreciation, etc.

What types of exhibitors will attend?

The exhibitors will be fundraising, playground, school supply, financial services, insurance, A&E, and sign and software companies as well as other companies targeting the parent group market.

Are exhibitors allowed to sell their product directly at the show?

While the attendees will not come to the show planning on purchasing items, you are allowed to sell your products at the show. Sales tax is the sole responsibility of the exhibiting company.

Will I be given a list of attendees after the show is over?

The attendee list is reserved for event sponsors only; however, you can be included in a post-event follow-up email that goes out to all attendees as well as parent group contacts in the area who were unable to attend (minimum 3,000) for $199. If you are interested in this opportunity, please contact us.

How can I obtain attendee contact information?

Preregistered attendees will be given preprinted networking labels with the contact information provided at the time of registration. You can obtain this information by requesting a networking label from each attendee who stops at your booth. Bring a notepad to capture contact information for on-site registrations. Suggestions to get more contacts per show include raffling items off at your booth.

Will raffles be announced at the event?

Non-sponsor raffles are the sole responsibility of the exhibitor at their own booth/tabletop and will not be announced at the event.

Do you have any suggestions on getting the most out of exhibiting at PTO Today Live?

Plan your display ahead of time to decrease the time it takes to set up.

 

Create an interesting display. Some vendors will have professionally designed booths while others will simply place their products/literature on a table. Whichever you decide, the key is to create an eye-catching display that draws the attention of the attendees.

 

Provide product samples/branded giveaways when possible. Many vendors choose to give out product samples at these events. This can help reinforce your product, even after the attendee has left the event.

 

Schedule enough staff. You can expect consistent traffic throughout the day. Adequate staffing will allow you to temporarily leave your booth without losing out on potential leads.

 

Do some pre-event marketing. Advertise on your website and in promotional materials so attendees will know to stop by your booth. Existing customers visiting the event can also be a great resource for “selling” to new leads.

 

Follow up on leads in a timely fashion. Act within a week of the event, while your company is still fresh in attendees’ minds. Be sure to send out promised materials.

 

I'm already registered. Where can I find the online exhibitor kit (forms, etc.)?

Download your exhibitor kit here >>

 

Return to the main PTO Today Live expo event page >>

Want to chat about your brand or company goals? Drop us a note.