I registered to exhibit at the virtual expo, now what?
Within 7 days of registering, please submit the assets needed for us to create your virtual booth at the appropriate link below. Assets required include company name, description, logo, and booth staff members. You will also have the option of providing an attachment/flyer and giveaway/promotional offer details.
Please note your booth will not be created until we have received all of your information. Once we create your booth, each staff member in your booth will receive an email from Bizzabo with a unique link allowing access to your booth portal.
Once I have access, how do I set up my virtual booth?
We have created the following training resources for you to reference to learn how to use the virtual booth platform. We highly recommend you review all of the training documentation to become comfortable with the platform prior to the expo.
Practice makes perfect! Once you have your portal invite, you can enter the booth at any time to get familiar with the platform, upload your presentation files, and adjust your video and audio. Your booth portal will only be visible during show hours, so you can practice alone and with your team prior to the live expo.
I’ve reviewed all of the training documentation, but I have a few more questions. Who do I contact?
Any questions regarding your booth setup or how the platform works should be sent to the Virtual Expo team at email@example.com.
We’re also offering Training/ Q&A sessions for each location that you can sign up for below to allow you to ask our Virtual Expo team any remaining questions you may have prior to the show.
Additional Tips & Reminders
– Practice! Prior to the live show be sure to upload any files you plan to present, test your audio & video, and do a dry run with your team.
– Please be in your booth no later than one half-hour before the expo to ensure your files are uploaded and your video/ audio are working properly.
– We recommend you keep up a file or slide at all times in the main screen area that clearly shows what do you do/offer to grab attendees attention right away.
– Unlike Zoom there is no notification when an attendee joins your booth.
– Some attendees choose to come to the booth with camera and audio turned off. Even if you can’t see them, they can see and hear you.
– For those not using camera/audio, their names will appear to the right of the booth above the chat function.
– Once you see an attendee’s name appear, begin to engage by greeting them verbally or typing in the chat box.
– Ask if they would like to connect using audio or video. Some prefer chat only.
– If you have two reps in your booth, you can ask the attendees if they would like to meet privately, if so, invite them to a breakout room.
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Had a great day yesterday with this PTO crew. Our 1 1/2 drive out to Lansing for the PTO Expo turned into a 3 1/2 hour drive due to an accident closing 696 all while we were literally suck in the middle with no where to go. We were able to help a stranded woman move her Jeep to the side of the road; of course it takes the courage of women to help others and jump out of the car on a non moving expressway to help 💁🏼♀️ plus we finally made it to the expo and walked away with tons of free goodies 😉 many fun memories made with this awesome PTO Board!! #GrahamPTO #PTOExpo